HAKKIL SCHOOL

Hakkil School is a professional school management application designed to meet the real needs of educational institutions in Guinea and across Africa. It enables schools to centralize, secure, and automate all their administrative, pedagogical, and financial operations, while remaining user-friendly and perfectly tailored to local realities.

Hakkil School goes beyond internal management: it also strengthens direct communication between the school and parents, without requiring the latter to install any application.

Vision and Philosophy

Hakkil School was developed with a pragmatic approach: to offer a reliable, clear, and effective tool without unnecessary complexity. The solution adapts to the actual operations of African schools:

• Sometimes unstable connectivity

• Small administrative teams

• Need for rapid communication with parents

• Requirement for remote monitoring by founders

The objective is simple: to allow a school to manage better, communicate better, and make better decisions.

Available Platforms

Hakkil School is available on:

• Desktop (Computer): for the comprehensive management of the institution.

• Mobile (Android): to allow founders, directors, or managers to monitor their school remotely.

The mobile version was designed primarily for managers who travel or reside abroad, providing real-time visibility into the daily activities of their institution. No web version is planned at this stage.

Core Features

• Comprehensive Student Management:

  • Creation and tracking of student profiles (identity, contacts, photo, class)

  • Academic history preserved over multiple years

  • Management of enrollments, class changes, and withdrawals

  • Advanced search and filtering

  • Secure data archiving

• Teacher & Staff Management:

  • Comprehensive files for teaching and administrative staff

  • Assignment to classes and subjects

  • Assignment history tracking

  • Monitoring of statuses and activities

• Classes, Subjects & School Organization:

  • Creation and management of classes and academic levels

  • Student-teacher assignments

  • Clear organization structured by academic year

  • Structured tracking of subjects taught

• Attendance, Absences & Parent Communication:

  • Absence Management: Daily tracking of absences and tardiness, detailed history per student, and attendance statistics.

  • Instant Parent Notification: The institution can inform a parent in a single click when a student is absent, when tardiness is noted, or when a reminder is required. Notifications can be sent directly via SMS or WhatsApp, with no application required on the parent's end.

• Grades, Report Cards & Academic Results:

  • Input of grades by subject and period

  • Automated GPA and average calculations

  • Generation of customized school report cards

  • Exporting report cards in PDF format

  • Direct Report Card Delivery: The school can generate a student's report card and send it directly to the parent via WhatsApp, without requiring the parent to have an account or an application.

• Tuition Fee & Payment Management:

  • Payment Tracking: Recording of payments per student, monitoring of amounts due and paid, and comprehensive transaction history.

  • School Receipts: Automated generation of customized receipts with school branding, export and printing capabilities, with the option to send receipts directly to parents.

  • Overdue Tuition Reminders: Identification of students with overdue payments and automated or manual delivery of reminders via SMS or WhatsApp to improve the institution's collection rate.

• Dashboards & Global Monitoring:

  • Comprehensive overview of the institution

  • Enrollment counts per class

  • Absence monitoring

  • Payment statuses

  • Clear indicators for management and quick mobile access for administrators

• Security & Access Control:

  • Secure user accounts

  • Role-based access control

  • Logging of critical actions

  • Protection against unauthorized access

  • Data backup systems

Current Model and Deployment

Currently, the modular management model has been removed. The solution is offered as a complete and unified system. Installation is carried out by the Hakkil Digital team:

• Installation on computer systems

• Initial configuration

• School parameter setup

• User onboarding and training

Each institution benefits from personalized support.

A Solution Built for Today's Schools

Hakkil School is a solution engineered to simplify administrative tasks, improve communication with parents, secure school records, and enable founders to maintain control, even from a distance. It is a modern, practical management tool adapted to African realities, designed to support schools in their development and expansion.